This post originally appeared in Equipment Connection, the Hartford Steam Boiler and Inspection Company’s (HSB) blog authored by Monique Ferrarro, Cyber Practice Counsel at HSB.
- Equipment or system failure, such as the hard drive crashing
- Human error, such as accidentally deleting files or dropping your phone
- Viruses and malware, with ransomware becoming a growing threat
Anyone who has been the victim of data loss can tell you the most expensive and time-consuming part of the ordeal involves the data recovery and reconstruction.
Now that companies are moving more and more towards paperless systems, loss of data can make reconstruction impossible when digital records are gone.
Here are two things you can do to help facilitate successful data recovery in the event of a cyberattack, equipment breakdown or human error. While requiring a bit of set-up, these tips could save you a lot of time, money and headaches in the future.
Back up data to a remote server or cloud provider
First, back up your data. And not just on your desktop or portable drive you keep on location. There are a number of cloud providers that can back up your data on servers remotely.
When choosing a service, it’s important to consider how the data is backed up. Is the service backing up your files or your entire system? If the service only backs up your files and you need to restore the system, you will have to reinstall software, including the operating system.
When choosing a cloud provider, research their record for security. Cloud providers have been breached and are common targets for hackers. Read reviews, especially those written by security researchers.
Back up data to a removable device
Modern ransomware attacks can encrypt both targeted systems and their cloud backups, so it’s essential to have a contingency plan.
To prepare for data loss resulting from attacks like this, be sure to back up data periodically to a removable device. Conducting these regularly and making sure the device is not always connected to your system is essential. The value of disconnecting your backup is that it won’t be vulnerable to a cyberattack if your system is targeted.
The removable back up should be encrypted and password protected. This is critical because portable data can easily be stolen or lost.
Finally, store your removable backup in a secure off-site location. In case of fire, flood or other disaster, your data has a better chance of surviving.